REFERENCE: RFP/UNDP/LBR/ADMIN/013/2017-Long Term Agreement for Third Party & Comprehensive Insurance Coverage-UNDP Liberia

Country: Liberia
Language: EN
Number: 2701491
Publication date: 21-06-2017
Source: United Nations Procurement Notices (UNDP)
Tags: Project and design preparation


REFERENCE: RFP/UNDP/LBR/ADMIN/013/2017-Long Term Agreement for Third Party & Comprehensive Insurance Coverage-UNDP Liberia
Procurement Process : RFP - Request for proposal
Office : Country Office-Liberia - LIBERIA
Deadline : 03-Jul-17
Posted on : 21-Jun-17
Development Area : OTHER
Reference Number : 38648
Link to Atlas Project :
Non-UNDP Project
Documents :
TPL & Comprehensive Vehicle Insurance Coverage
Overview :

Dear Sir / Madam:


We kindly request you to submit your Proposal for The provision of 3rd Party Vehicle Insurance Services (TPL) & Comprehensive Insurance Coverage for the Vehicles of the UNDP Country Office for a period of One Year, extendable for 2 additional years subject to satisfactory performance appraisal

Please be guided by the form attached hereto as Annex 2, in preparing your Proposal.


Proposals may be submitted on or before Monday July 3, 2017 at 12.00 Noon (GMT) and via email, courier mail or fax to the address below:


United Nations Development Programme

Registry- 7th Floor (Room 703i) Pan African Plaza
Sinkor, Tubman Boulevard, Monrovia, Liberia

Attention: Head of Procurement UNDP, and Liberia and marked: RFP/UNDP/LBR/ADMIN/013/2016

Proposal Submission Address via email:



Clarification or further information on the bid advert must be sought no later than June 22 2017. Clarifications will be responded to and posted on the UNDP Website no later than 26 June 2017.


In order to facilitate the submission of both Technical and Financial proposals, the submission duly stamped and signed can be done electronically in PDF format to the email address;


Technical and Financial proposals should be sent as separate PDF files. To secure your financial offer please set up a password that will be used at a later stage once the evaluation of the Technical proposal is complete. The bidders who achieve the minimum score will be requested to provide passwords


If you request additional information, we would endeavor to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal.

Your Proposal must be expressed in English, and valid for a minimum period of 120 days


In the course of preparing your Proposal, it shall remain your responsibility to ensure that it reaches the address above on or before the deadline. Proposals that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your Proposal by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.

Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all other annexes providing details of UNDP requirements.


The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best value for money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected.


Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail and the total price shall be corrected. If the Service Provider does not accept the final price based on UNDP’s re-computation and correction of errors, its Proposal will be rejected.


No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal. At the time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.


Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP, herein attached as Annex 3.


Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.


UNDP’s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or Contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link:


UNDP encourages every prospective Service Provider to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, cost estimates, and other information used in this RFP.


UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link :


Thank you and we look forward to receiving your Proposal.

Sincerely yours,



Rokya Dieng

Deputy Country Director/ Operations